Request a team here: Service - Microsoft 365 - Teams (teamdynamix.com)
Eligibility
A team in Microsoft Teams is designed for a university organization to organize and share information. A team is designed for a medium to long term usage requiring more than simple organized chat and file sharing. ITS may recommend an alternative structure based on your membership profile and goals.
A team will not be created for specific class as an alternative to BlackBoard as an LMS. It may be considered as a supplemental tool to BlackBoard.
Please note that all student organizations must come from Tori Williams, williams203@gannon.edu. Any other requests will be denied with this reason.
Collaboration options in Microsoft 365 - A team versus a group chat
Difference between a team and a group is that a team will have dedicated resources like file storage and calendar where a group will utilize a group member resources.
Both a team and a group chat will give you the functionality to:
- Manage members
- Private chat and content is retained
- Share files from personal OneDrive
In a team:
- Create a separate identity in M365
- Dedicated document libraries
- Ability to add separate working channels
- Shared Calendar
- Discussion boards
- Task and issue tracking
- Separate SharePoint for organizing resources
Defining a team – Consider the following questions when requesting a team
- What is the team’s purpose?
- Who belongs on the team?
- Do you need to share files? What rules will be used to determine what content is appropriate and what content does not fit with the team?
- Who will have permissions to create channels?
- Will this be a permanent or temporary team?
- Will this team file directory replace a current network share?
Responsibility
A team owner or co-owner will have the responsibility to:
- Add/remove members
- Manage channels
- Monitor communication for appropriate use according to the Gannon Code of Conduct
- Manage sensitive information in accordance to the Gannon Code of Conduct
- Create a short description of their team and purpose
- Renew account on an annual basis. A renewal email will be sent to the site owner every 6 months
- Managing team content including file management is the responsibility of the team owner
- Migration of departmental network directory files to a team site (if wanted)
NOTES:
- Team name cannot be updated
- Teams has a feature for application add-ons. IT Services will determine if/how these add-ons are available to GU Teams.
- Training resources directly from Microsoft are very thorough and will be made available to all users that have interest in using Microsoft Teams.