- Here you will see an active timecard for each week of the pay period (and for each position if you have more than one position), along with the status.
- Select the First Week of the 2 Week Pay Period:
- Enter time worked for each day of the week
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NOTE: If you have more than one position, your first position will open automatically, but your additional positions will be collapsed at the bottom of the screen, and will need to be expanded by clicking the down arrow next to the position name, right above the "Weekly totals" column.
This shows an employee with more than one position, with both jobs in collapsed mode. To expand the position, click the down arrow:
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Note: Student employees must enter times in and out. GA’s enter total hours each day.
Under the day of the week, you worked, enter the time you started.
This can be typed into the box, or you can click on the box and choose the time using the drop-down option.
Make sure that you have chosen the correct time of day, AM or PM
You will then see an exclamation on the box below, reminding you to enter the time you ended your shift.
Notice that an ‘addition sign’ pops up. If you worked another shift on that same day (after a break) in that same position, you will click on that ‘addition sign’ to add hours for that additional shift.
- Review total hours worked along the bottom of the page, by day and by week.
- You will notice that any updates you make are auto-saved.
- Submit your time for the week using ‘Submit for Approval’.
- Repeat the above steps for the second week of the 2 week pay period.
- If you ‘Submit for Approval’ and need to make a change, return to that week, and click ‘Return Timecard to Edit’. From there you can make any changes necessary and then Save and Submit again.
Note: you can edit your timecard up until your cutoff on Saturday, the last day of the two-week pay period.
- At the top, under the ‘Pay Period Dates’, click on ‘All Time Sheets’ to return to the summary page for the pay period. You will want to make sure that all weeks, for all positions, are marked ‘Submitted’ before the ‘Due by’ date.
For any questions contact:
HRDEPT@gannon.edu
Wendy Topel, topel001@gannon.edu, Payroll Supervisor