Hourly Employee: Self-Service Time Entry User Guide

Description

Self-Service time entry user guide for hourly employees.

Resolution/Troubleshooting 

Accessing time entry:

1. Navigate to Self-Service
2. Select Employee
3. Select Time Entry

Filling out time entry:

Here you will see an active timecard for each week of the pay period (and for each position if you have more than one position). 

1. Select First Week of the 2 Week Pay Period.
2. Enter time worked for each day of the week. Note:  if you have a pre-filled work schedule, click on ‘Apply’ to auto fill
3. For other earnings types (vacation, sick/personal, holiday, …), click on ‘Additional Time’.
4. And then choose the appropriate earn type in the dropdown box (an additional line for that earn type will be created). ​​​​​​Note:  if you already filled in regular hours on that day, remove those hours.
5. Make sure your position’s total hours are correct for each day. You will notice that any updates you make are auto-saved.
6. Submit your time for the week using ‘Submit for Approval’.
   • Leave comments for your Supervisor here:
7. Click on the right arrow to go to the next week, and repeat the above steps for the second week of the 2 week pay period.
8. If you ‘Submit for Approval’ and need to make a change, return to that week, and click ‘Return Timecard to Edit’. From there you can make any changes necessary and then Save and Submit again.​​​​​​​

Note: You can edit your timecard up until your cutoff on Saturday, the last day of the two-week pay period.

Return to the summary page:

At the top under the ‘Pay Period Dates’, click on ‘All Time Sheets’ to return to the summary page for the pay period.  ​​​​​​​​​​​​​​​​​​​​​​​​​​​​

Making sure time entry is submitted:

You will want to make sure that all weeks, for all positions, are marked ‘Submitted’ before the ‘Due by’ date.

Contact info 

For any questions contact: